Success is often in the small details. What things do you make note of when you visit a location as a potential corporate meeting place? Before you go onsite, evaluate your client’s needs, size of the group, and any special needs that need to be addressed.

Make your appointment for the site inspection and make notes about everything. Have a site inspection checklist ready with important points you want to observe or cover in the evaluation of the venue. Here are a few examples:

• the overall condition of the facility- What is your first impression?
• carpets – Are they in good condition and clean?
• furniture – Is it shabby, worn, or does it smell of cigarettes?
• conference rooms – What is the feel of the room? Is it big enough to suite your client’s needs? Don’t forget to look up; lighting can be critical.
• rooms – Ask to see the best and worst rooms available. Make sure your client isn’t booked into one of the worst rooms. Check the room out thoroughly and don’t forget to check out the bathroom. Turn on the shower and note the water pressure.

Other points such as wireless Internet, teleconferencing capabilities, and audio visual needs will also be covered in the inspection in addition to overall cost.