Because cruises exude luxury, many businesses mistakenly believe that incentive cruises are beyond their budgets. Many may not even consider a cruise event or ship charter as a business incentive due to the “cost” of the cruise. However, incentive cruises are really no different than other forms of business incentives. For example, the cost to secure accommodations for a group at a hotel can range significantly. Some hotels and resorts are much more expensive than others. This same concept applies to cruise events. When businesses opt for meetings at sea, the business can find a price point that will be right for them.

The type of cruise a businesses chooses should be based on the needs of the company as well as the participants. Businesses rewarding a few employees with a business incentive such as a ship charter may desire a more luxurious cruise, while businesses treated hundreds of employees to a cruise event may opt for a more basic cruise package. Not only can a cruise easily fit in the budget of almost any business, but an incentive cruise can be very motivating for employees. Even when businesses have a price point to meet, they should still consider an incentive cruise as a viable option.

Are you looking for unique, affordable ways to motivate staff, award employees who met their sales goals, or encourage cohesion, communication and camaraderie among your team members? If so, you may have already discovered that many team building and employee incentive options are rather expensive and may not fit your budget. This is particularly true during the current economic crisis, which has forced more and more companies to get creative when searching for ways to reward or motivate their team as the funds for these types of activities shrink. And, as luck would have it, when team building and employee appreciation budgets are getting tighter due to dropping profits is exactly the time when you need your team to be more motivated and cohesive than ever.

Thankfully, there are plenty of affordable options available that will allow you to create an exciting team building experience or incentive for less than $200 per person.

Here are some examples:

• Organizing ride-alongs for employees to experience the exhilaration of a stock car racing around a track
• Scheduling full- or half-day white water rafting trips
• Arranging one- or two-day customized nature or outdoor adventure programs at a local wilderness area
• Finding a local company that offers bungee jumping

As you well know, many clients need their meeting planners to pay particular attention to expenses these days. With tighter budgets and fewer event planning dollars, meeting planners must get creative in order to meet and exceed their clients’ expectations while keeping a close eye on expenditures.

With current and potential clients concerned about budgets, it is also just a good all around idea to find creative ways to keep costs down, which will certainly get people talking about you and how you can plan a stellar event for a fraction of the expected cost.

When it comes to saving money on event entertainment, you don’t have to rely only on low-budget acts or free attractions. For cost-saving ways to entertain your attendees, simply follow these five tips:

1. Look for group discounts on tickets to local museums and attractions.
2. Seek out entertainers who will be performing in the same city during your event. Oftentimes, entertainers are happy to add another gig to their schedule for a discounted price.
3. Plan your meeting in a city that offers numerous entertainment options within close proximity to your meeting location. This way, you can simply schedule free time and allow the attendees to entertain themselves.
4. Contact local entertainers or the music department of a local college or university to find low-cost options.
5. Many museums and similar attractions include monthly free admission days. Check local events calendars to see if these days coincide with your event.

The best incentive programs to motivate employees include rewards of money or travel.  People love to win trips to destinations that are different from their own environment.  Trips to exotic destinations such as an incentive cruise to  interesting ports of call are among the most popular incentives, and tend to have the best ROI overall. 

Seasite.com, the first online group cruise meeting planning portal, allows planners capitalize on the value of cruise meeting and incentives. Cruising can cut the cost of land based venues by as much as 25-40%, allowing planners to persevere with today’s shrinking budgets. Why not make your next corporate incentive event a meeting-at-sea ? Take a look at Seasite.com today!

The world of meeting and event planning is changing. As companies cut their budgets and keep a closer eye on expenses and an increasingly environmentally aware market demands that companies take noticeable eco-friendly steps to stay ahead of the curve, event planners must continue to come up with new, innovative ideas to keep their clients happy and the business coming in.

If you can make a name for yourself as an event planner that can assist clients in saving money and giving their image an eco-edge, you will be well ahead of the competition in the years to come.

One example of how you can help your clients cut costs and make their next meeting or event an eco-friendlier affair is to encourage the use of train travel for transportation. If the meeting is in close proximity to company headquarters, or near where most attendees reside, this is a particularly enticing option that will lower the carbon footprint of the event and show that the company is taking environmentally responsible steps.

Train travel is also more affordable and is enjoyable for the commuters, allowing them to relax and enjoy the ride, or brush up on talking points before their presentation. Begin to incorporate train transportation options into your event planning and you may be pleasantly surprised at the attention it will garner.

Meeting and event planning this year has been a challenge, due to the low or nearly non-existent budgets. With many corporations in saving mode, it comes as no great surprise that the event planning industry too has cut down heavily on unnecessary expenditure. The days of extravagant meals and rich cuisine have been replaced by a much more economical plate full of health-conscious food that causes less heart burn- both physically and fiscally.

Event planners are no longer focused on the status of a banquet rich with off season fruits or vegetables flown in from exotic countries. The new idea is to simply get it right, and get it right on the lowest cost. However, don’t get it wrong – cost cutting does not have to equate to low grade or below average. In fact the new concept of serving food at meetings and events never looked so healthy before. A platter full of assorted meals that are beautifully presented is what you are looking for. The food menu in most events these days might be missing some of the excessively rich dishes that were offered in previous years, however it tastes just as good.

Thanks to the smart work of some intelligent event caterers, a whole new look has been introduced to food items in corporate events. Eating smart and spending smart seems to be the new motto of the event planning industry in the midst of an economic crisis. A good example of one of these innovative event meals is a beautiful set of small sized glasses neatly arranged in a row with small servings of dessert in them. This is definitely not “just” cost cutting, it is indeed “stylish” cost cutting that rather pleases the eye. This concept of serving healthy and economical food is also good for the environment as food does not go waste. A few years back, event meals used to be so lavish and extravagant that half of the food would go wasted.

Fortunately, these days most corporate groups are realizing the value of food, encouraging event meals that are high on nutrition and low on costs. The modern consumer has also turned health conscious and avoids eating too many meals in conferences and other kinds of corporate events. Healthy meals offered in small quantities seem to be gaining popular ground in the event planning industry.

These are all things to consider when planning your upcoming holiday events.